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Use cases → Admin and governance

Automate regular user access reviews via API

Schedule and track user access reviews by extracting current access data and routing it for attestation, without manual spreadsheet wrangling.

Who it is forSecurity and compliance teams responsible for access governance.
APIsAdmin SDK, Drive API
Typical scopesadmin.directory.user.readonly, admin.directory.group.readonly, drive

The problem

Manual access reviews are slow and error-prone, with stale exports and missed changes between review and attestation. Delegated automation can extract and distribute up-to-date access lists, but orchestration is non-trivial.

How it works

  1. Use the Admin SDK to enumerate all users and group memberships at the review point.
  2. Extract ACLs from key Drive folders and shared drives using the Drive API.
  3. Populate a review document per manager with the relevant access for their team.
  4. Route the documents for attestation and collect responses.
  5. Aggregate results and trigger revocation where required.

What changes

Access reviews are current, auditable, and distributed for attestation with minimal manual effort.

The trap in this one. The Admin SDK's group and membership data is eventually consistent—recent removals or additions may not appear for several minutes. If your workflow snapshots access immediately after making changes (e.g., onboarding/offboarding), you may miss or double-count memberships. Always allow for propagation delay before extracting data for review, or you risk producing incomplete or inaccurate attestations.

Watch it explained

“Sophos Firewall: Set up Google Workspace as an IdP” — Sophos on YouTube. Third-party video, included because it covers this ground well. We are not affiliated with the channel.

Questions people ask

How do I ensure managers only see their team's access?

Filter user and group data by manager, and generate per-manager review documents. The Drive API can restrict sharing to just the intended reviewer.

Can this be run for sensitive shared drives?

Yes, but Drive API permissions must allow the service account to enumerate memberships, which may require explicit addition to the drives.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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