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Use cases → Admin and governance

Notify admins of security incidents in real time

Monitor for high-risk actions and alert the right team instantly, using delegated access to deliver notifications as soon as incidents are detected.

Who it is forSecurity operations teams responsible for incident response across Workspace tenants.
APIsAdmin SDK, Gmail API
Typical scopesadmin.reports.audit.readonly, gmail.send

The problem

Delayed or missed notifications mean threats go unaddressed. Relying on built-in alerting is too slow or incomplete, and polling audit logs without automation leaves dangerous gaps.

How it works

  1. Configure a delegated service account with audit log read and mail send permissions.
  2. Poll the Admin SDK Reports API for new security-relevant events (e.g., suspicious logins, super-admin changes).
  3. Filter and correlate events to reduce noise and escalate only genuine incidents.
  4. Send detailed notifications to admins or response teams using the Gmail API, including event context and recommended actions.

What changes

Admins receive actionable alerts within minutes, not hours, and can respond before damage spreads.

The trap in this one. The Reports API delivers audit events with a lag—often several minutes behind real time—so a 'real-time' system can miss the true first occurrence. Worse, the API may silently drop or reorder events under load or quota exhaustion, so always checkpoint by event ID, not timestamp, and build in logic to detect and re-fetch missing windows.

Questions people ask

Can the notification include sensitive event details?

Yes. The delegated service account can fetch detailed event metadata, but be careful to sanitise or redact before emailing wider groups.

How often should the poll run?

Every 1-2 minutes is typical, but you must balance timeliness with API quota limits and potential event backlog.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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