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Use cases → Admin and governance

Synchronise group memberships from your HR system

Automatically align Workspace group memberships with HR data to reflect team changes and joiners/leavers reliably.

Who it is forIT operations and identity teams integrating HR-driven access control.
APIsAdmin SDK
Typical scopesadmin.directory.group, admin.directory.group.member, admin.directory.user.readonly

The problem

Manual group management quickly drifts from reality, especially with frequent joiners, leavers, or role changes. This leads to over-provisioned access and missed revocations, which audit finds too late.

How it works

  1. Pull the current group membership state from the Admin SDK.
  2. Fetch authoritative user-role assignments from the HR system.
  3. Calculate the delta: who needs to be added or removed from each group.
  4. Apply changes in small, ordered batches, handling both additions and removals.
  5. Log each change and reconcile discrepancies on the next run.

What changes

Group memberships reflect the HR source of truth, reducing manual work and closing access gaps as staff change roles.

The trap in this one. The Admin SDK’s group membership patching is eventually consistent. If you add and remove the same user in quick succession, the API may silently drop the add or the remove, depending on propagation timing. Always confirm the actual group membership state after each batch and re-apply deltas until converged.

Questions people ask

Can this handle nested groups?

The Admin SDK only exposes direct group members per call. You need to recursively resolve nested memberships if your access model depends on them.

How often should synchronisation run?

Daily is typical, but run more frequently if your HR events are high volume or access risk is acute. Batching changes helps with API quotas.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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