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Use cases → Admin and governance

Centralised logging of user activity across Workspace

Aggregate user actions from multiple Workspace apps into a single log, using a delegated service account for consistent auditing.

Who it is forIT and compliance teams that need to monitor Workspace activity domain-wide.
APIsAdmin SDK, Drive API, Gmail API
Typical scopesadmin.reports.audit.readonly, drive.readonly, gmail.readonly

The problem

User actions are scattered across different Google services, with each app holding its own audit logs or activity feeds. Without centralisation, correlating events and investigating incidents is slow and error-prone.

How it works

  1. Delegate domain-wide authority to a service account with the required read scopes.
  2. Pull audit logs and activity feeds from the Admin SDK Reports API and application-specific APIs.
  3. Normalise events into a single schema and append to a central log store.
  4. Schedule incremental polling to avoid missing recent actions.
  5. Alert or trigger workflows on specific patterns or anomalies in the log.

What changes

All relevant user actions are captured in one place, making incident response and compliance reviews much faster and more reliable.

The trap in this one. The Admin SDK Reports API lags by several minutes to hours behind real-time, and backfills can appear out of order. If you deduplicate or sequence events purely by timestamp, you will drop or mis-order late-arriving actions — always key by the event ID, not just time, and design for eventual consistency.

Questions people ask

How often should logs be fetched?

Polling every 5-10 minutes balances timeliness and API quota; polling more frequently does not guarantee fresher data due to backend delays.

Can I log Drive and Gmail actions not present in the Reports API?

Yes, but you must fetch activity via the Drive API or Gmail API as well. These APIs differ in granularity and may not capture all admin-level actions.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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