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Use cases → Admin and governance

Send automated suspicious login alerts to admins

Detect suspicious Workspace logins and automatically notify admins using a delegated service account and audit API polling.

Who it is forSecurity or IT operations teams responsible for monitoring account compromise and responding to threats.
APIsAdmin SDK
Typical scopesadmin.reports.audit.readonly, admin.directory.user.readonly

The problem

Manual review of login anomalies is slow and error-prone, and admins often learn about incidents too late. Automated alerts reduce mean time to respond but require reliable detection and delivery.

How it works

  1. Configure a service account with domain-wide delegation and the reporting scopes.
  2. Poll the Admin SDK's Reports API for new suspicious login events at regular intervals.
  3. Deduplicate events by tracking event IDs or timestamps.
  4. Format and send a notification (email, webhook, etc.) to the admin group for each new event.

What changes

Admins receive near real-time alerts for risky logins, allowing faster investigation and containment.

The trap in this one. The Reports API can lag by several minutes or more behind the actual login event, especially under load. If you poll too aggressively, the API may return incomplete data, causing missed alerts—a gap that only surfaces later when reconciling logs. Always design for eventual consistency and implement a lookback window on each poll.

Watch it explained

“Google Workspace accounts 101: google workspace sign in logs?” — HowtoFixDllExeErrors on YouTube. Third-party video, included because it covers this ground well. We are not affiliated with the channel.

Questions people ask

How often should I poll the Reports API?

Every 5–10 minutes is typical; polling more frequently risks hitting quota or seeing incomplete results due to API propagation delays.

Can I get real-time push notifications for suspicious logins?

Not directly—there’s no push for login events. Polling the audit API is the only supported pattern.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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