Use cases → Documents and Drive
Monitor shared drive storage quotas with a service account
Track storage consumption on each shared drive before usage hits the quota and blocks uploads or syncs.
| Who it is for | Admins responsible for Drive storage health across multiple tenants. |
|---|---|
| APIs | Drive API |
| Typical scopes | drive.readonly |
The problem
Shared drives have quota limits, but there’s no built-in alert before hitting them. Users only see failures after the quota is exceeded, often during critical uploads.
How it works
- List all shared drives using the Drive API with delegated access.
- For each drive, request the 'capabilities' and 'quotaBytesUsed' fields.
- Aggregate usage data and compare against the drive’s quota.
- Trigger alerts or reports when usage crosses a defined threshold.
What changes
Admins get advance warning when drives are running low on space, allowing proactive cleanup or quota increases.
Questions people ask
Can I get per-user storage breakdowns within a shared drive?
No. The Drive API reports total storage used per shared drive, but does not attribute usage to individual users.
How often should I poll for quota usage?
Hourly works for most environments, but even then be aware of the lag in quota reporting—critical uploads may still fail unexpectedly.
Want this built?
This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.
Talk to us Or read the setup guideRelated use cases
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