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Use cases → Documents and Drive

Enforce enterprise policies on all Shared Drives

Automatically audit and remediate sharing, membership, or content policies across every Shared Drive in a Workspace domain.

Who it is forIT administrators and compliance teams responsible for Drive governance.
APIsDrive API, Admin SDK
Typical scopesdrive, admin.directory.group.readonly

The problem

Shared Drives sprawl unchecked, and policy violations—like external sharing or missing retention folders—can persist for months. Manual checks miss new drives and subtle changes, while Google’s native controls are broad but not granular.

How it works

  1. Enumerate all Shared Drives using the Drive API.
  2. For each drive, fetch membership, permissions, and content metadata.
  3. Cross-reference group memberships using the Admin SDK to resolve indirect access.
  4. Apply policy logic: e.g., remove external users, add missing folders, or update sharing settings.
  5. Log every action and alert on remediations or failures.

What changes

Policy violations are found and corrected daily, not months later, and every Shared Drive is held to the same standard regardless of owner.

The trap in this one. When you remove a user or update permissions, Drive API changes can take minutes to propagate. If your audit and remediation run in a single pass, you may re-fetch stale permissions and undo your own fix, or double-remove a user, causing misleading error logs. Always introduce a delay or re-fetch state after mutating membership, and design for idempotency to avoid thrashing on repeated runs.

Questions people ask

Can this process handle drives owned by groups?

Yes, but you must resolve group membership via the Admin SDK, and be aware that nested groups add complexity and latency to lookups.

Does this require full Drive access?

Yes, the 'drive' scope is needed for enumerating, reading, and updating Shared Drives and their permissions.

Want this built?

This is a pattern we run in production. We will set up the delegation and build this on top of it — $500 per hour, most of it working the same day.

Talk to us Or read the setup guide

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